What is a Sub-signature?
Sub-signatures are used where you wish to form an email signature from several sections. For example, you may wish to use a company wide signature block that contains personalised information, and then attach a different section incorporating a company logo and address information depending on the division each user works for. Finally, you may wish to append a company disclaimer.
In that example, you would configure a signature configuration document for the personalised information, then attach a sub-signature for each division, each containing the appropriate logo, address, and a formula to determine which sub-signature to use. Finally you may wish to append a company wide disclaimer to appear at the bottom of the signature.
Sub-signatures can be configured to be conditional based on whether a message is 'internal' - ie. being sent to another Outlook user within the organisation, or 'external' - ie. being sent to a user outside the organisation. In addition to this, the signature can vary based on a rule or c# script.
Sub-signatures can be re-used among multiple signature configurations within your organisation.
In the diagram above, you will see two separate signature configurations - Signature 1 (made up of a main signature, corporate logo and an advert #1), and Signature 2 (made up of a main signature, corporate logo and advert #2).
Signature configurations with linked sub-signature documents can be identified by the response documents in the signature configuration view. In the example below, there are three conditional sub-signatures for different advertisements which are conditional based on a formula.
Creating a new Sub-signature
To create a new sub-signature, open the signature configuration database, and go to the "Signature Blocks" view (on the left hand navigator) and click on the action button "Create New"
The Sub-signature configuration form will appear. Below are outlined the fields on the configuration document, and the purpose.
This is the name assigned to the sub-signature. Choose a name that is meaningful so you can identify which sub-signature that you are linking.
A free text description of the sub-signature. This can be a detailed description of what the signature is used for, and when it gets applied.
The selection allows you to control when and how the specific sub-signature is applied. For more information see Sub Signature Types
See Example Sub Signatures
Sub-signatures can be configured to apply to all emails, new emails or replies. The default is to always insert.
This setting allows the sub-signature to be inserted at the very top (header), in-line (at the bottom of the current message), or as a footer (at the very bottom of the email trail).